I see that you guys like to do this "best officer" vote quite often. So why don't you just make an official one once a month. You should only put the names in who are active during that month.
If you want to add old names, then make one that is "Best officer of all time". Include members that don't play anymore, but were very good. You should not add people who have played for less than 6 months in Ambrosia, so that way you don't just have some new people there, but truly "Best of All Time".
Regards,
The JF